The membership of the Association shall consist of Y's Men's Clubs and Y's Women's Clubs in Mid West India Region duly chartered by Y's Men International.

A group of people organised as a unit of the Y's Men International shall be called a club. The minimum number of persons required to form a club shall be fifteen.

Each club shall be known by the name of the city or place, where it is located. For example, Y's Men's Club of……………………… and not Y's Men International ……………………….or Y’s Men's International Club of…………………… . In a community having more than one club, each club shall add appropriate identifying matter.

The membership of a club shall consist of men, women or both. A dependent young person between the ages of 18 and 25, at least one of whose parents is a Y's Man or a Y's Woman may be admitted to Youth Membership in the Club of the parent, provided however that any son of a member of an exclusively Y's Women's Club cannot be admitted to the mother's Club. No one shall be denied membership status because of race, creed or National origin. Only those Clubs with at least 15 adult members are eligible to admit and maintain Youth members and that the number of the Youth members shall not exceed one third of the number of adult members in the Club

There may be Y's Menettes Clubs consisting of women to serve as partners to local Y's Men's Club.

‘No person shall have membership in more than one Y’s Men’s or Y’s Women’s Clubs. However, one may get transfer from one Club to another by getting and producing a ‘ No Objection Certificate’ from the original Club and the other Club accepting that person. In case any club refuses to give such a no objection certificate to a member on request, he may appeal against such refusal to a committee consisting of the RD, RD-Elect and IPRD. Within two weeks of receipt of such an appeal, the RD shall, with notice to both the parties, arrange for a hearing of the matter before the said committee and the decision of the Committee, rendered within a week of such hearing or in necessary cases an adjourned hearing within a further period of two weeks, shall be final in the matter. If no decision is received from the Committee within five weeks from the date of receipt of the appeal by the RD, it shall be deemed that a ‘No Objection Certificate’ has been granted to the member concerned.

Application for authority to organise and maintain a club shall be made to the Regional Director. He shall determine the eligibility to be chartered and in case of his assent, notify the Secretary General, Y's Men's International who shall register the new club and provide charter to it provided that only a club, which is at least three years old and is in good standing shall be eligible to sponsor a new club.

The authority to determine whether a club duly chartered has become defunct shall be in the Regional Director acting in consultation with the Regional Council. In accordance with such determination he may communicate the decision to the Secretary General, who shall there upon withdraw the charter of the concerned club.

Any chartered club, which may withdraw from or forfeit its membership in this Association shall forthwith surrender its Charter and cease to use "Y's Men's Club or any other words closely resembling the same as club name and shall cease to use any or all insignia adopted by this Association.

Y’s Men no longer residing in communities where Y’s Men’s Club exists may become Members-at-large, upon application to and the approval of Regional Director and the International Secretary General’. Member-at-large shall pay dues as determined by Regional Council and would not have voting privileges

Every club shall pay to the Region an Initiation fee of Rs. 25 for each member admitted to the club, and an annual per capita fee and such other subscriptions as may be fixed by the Regional Council from time to time. The annual fee shall be payable half yearly in equal installments, together with the Initiation Fee and other subscriptions, if any. The fee payable for the first half year ending 31st December shall be paid on or before 31st August in that half year and the fee payable for the next half year shall be paid on or before 28th or 29th February in that half year, provided further that the Regional Council may revise and fix per capita fee payable by the member from year to year to make provision for the enhancement in International dues and fluctuation in the exchange rate.
The semi annual per capita fee payable by clubs on or before 31st August and 28th or 29th of February shall be based on the membership strength of the club as on the previous 1st July and the previous 1st January respectively with addition of membership fee in respect of members taken into the club during the course of the relevant half year, the per capita fee payable by such members being determined upon and, being proportionate to the number of months they have been members in that half year taking the month of their enrolment as a whole month.

The clubs shall file semi annual reports in the prescribed form with in two months from the beginning of the half year concerned on or before the last days of August and February respectively provided that the first installment of annual fee payable by a newly formed club shall be proportionate to the period from the first day of the month in which it was formed till the end of the half year concerned.

A club applying for charter shall pay to the Region a charter fee equivalent to Swiss Francs 100 and one semi annual per capita fee for all members.

A club in default for 3 semesters in payment of its dues shall cease to be a member of the Association. The Regional Director may readmit its membership upon payment of all dues.

No fee shall be payable by or on account of the YMCA Related Secretary of the Club if he is not a member of the club. Related Secretary is to be invited to every club function including Board Meeting without voting rights.

Youth Members mentioned in Section 4 Sub Section iv) shall pay 50% of the International, Area, Regional and District dues and be treated as full fledged members with voting right and all other rights of Y's Men or Y's Women as the case may be.

A club ‘in good standing ‘is a club which has paid District, Regional, Area and International Dues for its members for the current semester and for the two semesters immediately preceding the current semester and have at least fifteen (15) members for the current semester and for the two semesters immediately preceding the current semester.

Where a club has been chartered within the current semester or within the two semesters immediately preceding the current semester, the ‘in good standing’ definition shall apply only to the demands for dues made against the club since it was started.

The Regional Council shall consist of the Regional Director, Regional Director- Elect, Immediate Past Regional Director, the Regional Secretary, the Regional Treasurer, the Regional Bulletin Editor, the Lt. Regional Directors, the Lt. Regional Directors-Elect, the District Governors, the Regional Service Directors enumerated in Sub Section (i) of Section 7 and International Executive Officers, International Council Members and Area Officers (AP, AS, AT & ABE) if any, in the Region. Only these members shall have voting rights in the Regional Council.

The Regional Council shall have the general management and control of the business, property and funds of the Association.

The Council shall meet at the call of the Regional Director or one half of its members, after they notify the Regional Director for calling a Council Meeting and the Regional Director fails to give notice for a meeting within 15 days.

The council shall ordinarily meet once in four months. It may also transact business by mail.

The quorum for a meeting of the Council shall be ten.

A Convention of the Region, which will be the General Body of the Association shall ordinarily be held annually between the 1st May and 30th June.

The Convention shall consist of members of the Regional Council, former and present ICMs in the Region if any, former Regional Directors in the Region, delegates representing chartered clubs in good standing, observers and invitees.

The Regional Council shall select the venue for the convention at least three months before the date of the convention.

The Regional Director may appoint a task Force to Plan and assist in the conduct of the Convention.

Notwithstanding any other provision contained in this constitution, every chartered club in good standing shall be entitled to send one delegate for every 10 members or major part thereof (for eg. 1 for 15, 2 for 16 to 25, 3 for 26 to 35 and so on) and any number of its members as observers. Every club in good standing in the Region shall send a list of its delegates to the Regional Secretary so as to be received by him at least seven days prior to the date of the Annual Convention. The clubs may also furnish the name of one alternate delegate for every delegate whose name is appearing in the list at the convention and only such delegates or alternate delegates, to act in the event of the official delegate being absent as the case may be, have the right to vote in the event of an election. Provided further that it is open to the Regional Director to accept suomoto or on appeal from any club the list of delegates furnished by any club of good standing till such time as the final list of delegates are drawn up by him at the convention. Provided however that only those members, whose names appear in the semi-annual report of the Club for the current semester are eligible to be sent as delegates.

Clubs which have not paid all their dues to the International, Area and the Region on or before 31st of March shall not be entitled to send delegates to the Convention but they may send observers, provided that the Regional Council may resolve that the clubs which pay all dues on or before the opening day or any specified day of the Regional Convention shall be entitled to send delegates whose names appear in the semi-annual report of the club for the current semester as provided above.

Every club shall pay not later than opening day of the Regional Convention such sum as may be fixed by the Regional Council as convention charges.

All those attending the convention shall also pay their Registration fees and accommodation charges at such rates within such period as may be fixed by convention committee.

Delegates of the clubs who register at and attend the Convention alone shall have the right to vote at the convention.The quorum for the convention shall be attendance in person of delegates equal to one third of the delegates of clubs in good standing that are in attendance.

To foster and promote the spirit of fellowship among the members of clubs of all the Regions in India Area, a joint Convention of all the Regions shall be held in alternate years, which shall be the Regional Convention of that year for the Regions. The Business session of the Region shall be held separately but other sessions shall be joint. The venue, date and programme of such conventions shall be drawn up jointly by the Regional Directors of the Regions in consultation with the respective Regional Councils. If at any time any one of the Regions in India resolves against holding such joint convention this provision shall cease to be operative for that year.

The annual Report of the Regional Secretary and the Statement of Accounts of the year shall be presented before the Regional Council before placing them before the Business Session of the General Body at the Regional Convention.

The Regional Director-Elect, the Lt. Director or the Lt. Directors as the case may be and the service Directors of the Region other than those who under the provision of this constitution are to be nominated, shall be elected at the Convention. When the Region decides that there shall be more than one Lt. Director in the Region under Section 17 of the constitution, for each of the Zones separate nomination of Lt. Director shall be called for from among those who belong to the clubs in the respective Zones and in the case of election, each of such Lt. Director shall be elected on the majority of votes of delegates from the clubs in the Zone to which such Lt. Director is elected. (Explanation: The clubs in the Districts under each Lt. Director allotted by the Regional Council under Section 17 is denoted by the term "Zone" as mentioned above)

The Regional Secretary, Regional Treasurer and the Regional Bulletin Editor shall be nominated by the Regional Director and the Regional Related Secretary shall be nominated by the Regional Director in consultation with the Regional Secretary of the YMCA South West India Region.

A nomination committee consisting of the Regional Director as Chairman and Convener, the Immediate Past Regional Director and the Regional Director-Elect shall be formed to scrutinise the nominations received from the clubs in accordance with the provisions of this section and to propose to the Convention the name of one candidate each for the various posts for which Elections are to be held at the convention. In doing so, the nomination committee shall consider such matters as leadership qualities expected of the person to occupy the particular post and adequate representation from different geographical areas forming the Region. Provided further that the Nomination Committee may, if deemed necessary, suggest names not already proposed or suggest changes in the portfolios of the candidates for consideration of the convention.

All clubs in good standing may submit to the Regional Director nominations for the election.

Only Past Lt. Regional Directors are eligible for nomination for the post of Regional Director –Elect.

Only Past District Governors are eligible for nomination for the post of Lt. Regional Directors.

Only a person who has been a Y’s Man or Y’s Woman continuously for a period of  four years and has held the office of President of a club for one complete year shall be qualified to be elected to the post of District Governor- Elect. In case there is no person so qualified available or willing to be elected as DG-Elect in a District, the Nomination Committee named in Sub Section (i) above may appoint a person with a lesser standing in Y’sdom but has completed one full year as President of a club as District Governor-Elect of that District. In any other event necessitating the direct appointment of a District Governor the same Nomination Committee shall make that appointment on the principles of  this Sub Section.

Only a person who holds or has held the office of the President or Secretary of a club shall be qualified to be elected as a Service Director of the Region.

No Y's Man or Y's Menette can hold office as RSD, either elected or nominated for more than 3 times consecutively.

Before the 10th day of March every year, the Regional Director shall send a circular to all the clubs in good standing in the Region calling for nominations to the posts  to which elections are to be held. The nomination shall reach the Regional Director before 31st March. The nominees may withdraw their candidature before 15th April by intimation in writing to the Regional Director who shall notify the remaining nominations to all clubs before 30th April.

The nominating committee shall scrutinise the nominations and present its recommendations to the Convention which shall elect the officers. It shall be open for any delegate to propose for election any duly nominated candidate other than the one recommended by the committee, provided his name has already been properly proposed by his club and further he has not withdrawn his candidature. In the event of a contest, the election shall be conducted by secret ballot.

In the event  of any need to hold election  for any office in the Region, the Regional Director shall appoint a Returning Officer who shall be in charge of the conduct of the elections. The Returning Officer shall communicate the result of voting to the  Regional Director who shall  have the  responsibility of declaring the results in accordance  with the  information  conveyed  by the  Returning Officer. The Returning Officer so appointed shall be a Y’s Man.  It shall be the duty of the Returning Officer to:

a.	Prepare ballot papers in accordance with the final list of candidates for any office.
b.	Arrange for polling by secret ballot.
c.	Appoint necessary officers to assist him for that purpose.
d	Count the votes after polling is over in the presence of the candidates or their representatives; and
e.	Communicate the results of such counting to the Regional Director.
It shall be the discretion of the returning officer to conduct the elections for all contested officers, by use of one and the same ballot paper or by different ballot papers for the different posts. His decision  in this matter shall be final.

The financial year of this Association shall be the period beginning from 1st July and ending 30th June.

The funds of the Association shall be operated upon by the Regional Director, or his nominee along with the Regional Treasurer.

i) The Region shall consists of as many Districts as the Regional Council may determine subject however that the minimum of clubs for a District shall be five and maximum 20. If, during the currency of a financial year, the number of clubs in a District exceeds 20, there shall be no compulsion to subdivide the District before the beginning of the next year. It shall be the prerogative of the Regional Council to form Districts by allocating clubs to such Districts. Geographical consideration and Administrative convenience shall guide the Regional Council in such allocation.

Each District shall be administered by a Governor in consultation with its District Council.

iv) The District Council shall consist of the Governor, District Governor-Elect if any, immediate Past District Governor, Past DGs, District Service Directors if any, and President and Secretary of each club or two elected representatives of the club as provided in Sub Section (v) of this Section and such number of other officers including the Secretary and Treasurer, as may be appointed by District Governor provided that the number of officers appointed by him shall not exceed one-third of the strength of the representatives of clubs. Regional Officers within the District shall be ex-officio members of the District Council.

The representatives of clubs in the District Council shall be elected at a meeting of the club and their names shall be communicated to the Governor. If any vacancy arises in the office of any representative, it can be filled up by the Managing Committee of the club.

vi) The District Council shall ordinarily meet once in three months. It shall be called by the Governor or one-third of the members of the council, including the ex-officio members, after a written request is made to the District Governor to convene the meeting and the District Governor fails to convene the meeting within fifteen days of the request.

vii) Each District shall hold a District Conference, ordinarily before the 30th of April and in any event before the date fixed for the Regional Convention. The District Governor elected shall be installed at the District Conference.

For the District Conference for the election of District Governor, every chartered club in good standing shall be entitled to send one delegate for every 10 members or major portion there of and any number of its member as observes.

The Regional Director shall be the Chief Executive and co-ordinator of his Region and shall be responsible for the administration and finance of his Region. He shall report to the Area President of India Area.

The shall preside at all meetings of the Regional Council and the convention and also at all other meetings of the Association.

He shall oversee the work and activities of the Association and shall perform such other duties as usually pertaining to that office.

He shall serve as a medium of communication between the Clubs, the Region, the Area and the International Association.

a) The Governor shall be the administrative officer of the District. He shall be responsible for carrying out all District Activities, working in close consultation with the District Council and within the policies established by the International Association. He shall report directly to the Regional Director.

He shall perform the following functions:

i)	Actively promote the growth of the clubs within the District and the fulfillment of the purpose of Y's dom by those clubs.
ii)	Maintain closest possible contact with all clubs within the District by frequent visits both formal and informal and by correspondence. (He should visit each club at least twice a year. Where the number of clubs or distances between the clubs precludes visitations, redistricting may be advisable to provide for more closely knit Districts).
iii)	Promote and co-ordinate extension of Y's dom within the District.
iv)	Serve as the Chairman of the District Council and be responsible for its effective functioning.
v)	Call an annual conference of all clubs in the District and serve as its presiding officer, and in consultation with the council (a) prepare the conference agenda and (b) put forth the necessary promotional efforts required to ensure maximum representation and participation of all clubs within the District. (a) prepare the conference agenda and (b) put forth the necessary promotional efforts required to ensure maximum representation and participation of all clubs within the District
vi)	Represent the clubs of the District at all meetings of the Regional Council and serve as effective member thereof, and
vii)	Keep all clubs within the District informed of International, Area and Regional policies, programmes and emphases.

'To submit semi-annual reports to the Regional Secretary and the Regional Treasurer with copies to the Regional Director, Regional Director Elect, Lt. Director concerned, and the District Governor in the prescribed form so as to reach them on or before the last days of August and February respectively every year and to submit monthly reports to the Regional Director, RD-Elect, Lt. Director concerned, Regional Secretary and the District Governor.

To pay such per capita fees as the Regional Council may determine from time to time so as to reach the Regional Treasurer on or before the last days of August and February respectively.

To elect and appoint officers, directors and committees for the club for annual terms commencing from first July each year.

The constitution may be amended by any Regional convention by a majority vote of not less than two third of the delegates present and voting, provided that the amendment is not against or inconsistent with the objects of the Association as set out by the International.

Amendments can be proposed only by clubs in good standing, and no amendment shall be moved at the convention unless notice thereof has been given by the club proposing the amendment to the Regional Director and the other clubs in the Region before 30th April.

Not with-standing anything stated in sub-section (ii) the Regional Council may authorise the Regional Secretary to move official amendments at the convention, which may be proposed on the floor of the convention meeting and no prior notice to clubs shall be necessary for such amendments.

For removal of doubts it is hereby declared that whenever any amendment has been passed in accordance with the constitution, such amendments shall unless otherwise expressed take effect forthwith

The provisions of this constitution shall be read subject to the provisions of the Area and International Constitutions and any provision of this Constitution inconsistent or repugnancy to the International Constitution or Area Constitution, shall be to the extent of such inconsistency or repugnancy be void.